Info Act

IDENTITY RETAILING (PTY) LIMITED ("IDENTITY")
ELECTRONIC MAIL LEGAL NOTICE
 
1. Contact details
2. The section 10 Guide on how to use the Act
3. Records available in terms of any other legislation
4. Access to the records held by the private body in question
 
1. Information readily available, if applicable
2. Records that may be requested
3. The request procedures
5. Other information as may be prescribed
6. Availability of the manual
   
A. INTRODUCTION
   
  Main Business
Identity Retailing (Pty) Limited (Registration number 1965/001234/07) is a commission agent and wholly owned subsidiary of Truworths Limited (Registration number 1940/013923/06).
   
B. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL
   
 
1. Contact details
   
 
Head of the body: M Mark
   
Information Officer: C Durham
   
Postal address: P O Box 600
Cape Town
8000
   
Street address: No 1 Mostert Street
Cape Town
8001 
   
Telephone number: +27 21 4607911
Fax number: +21 21 4607132
Email address: proatia@identity.co.za
Website: www.identity.co.za
   
2. The section 10 Guide on how to use the Act 
   
  The Guide will, according to the South African Human Rights Commission (SAHRC), be available for inspection at the offices of the SAHRC. Please direct any queries to:
   
  The South African Human Rights Commission:
   
  PAIA Unit
The Research and Documentation Department
   
 
Postal address: Private Bag 2700
Houghton
2041
   
Telephone number: +27 11 484-8300
Fax number: +27 11 484-7146
Website: www.sahrc.org.za
Email: PAIA@sahrc.org.za
   
3. Records available in terms of any other legislation
   
  Identity Retailing (Pty) Limited is required by law to keep records in terms of various Acts of Parliament. Please note that this list is not exhaustive.
   
 
1. Companies Act No 61 of 1973
2. Income Tax Act No. 58 of 1962
3. Value Added Tax Act No. 89 of 1991
   
4. Access to the records held by Identity Retailing (Pty) Limited
   
 
i. Information readily available
  Information available on the Identity Website
   
ii. A description of the subjects of the records held by Identity Retail (Pty) Limited and the categories in which these subjects are classed 
  FINANCE
- Creditors/suppliers information and records
- Shipping records
- Sundry debtors information
- Accounting and tax records
- Statutory requirement records 

COMPANY SECRETARIAL 
- Registers 
- Minute books 
- Certificates Documents

  LEGAL
- Agreements
   
iii. The request procedures
   
  Form of request:
   
 
The requester must use the prescribed form to make the request for access to a record. This must be made to the Information Officer of Identity Retailing (Pty) Limited. This request must be made to the address, fax number or electronic mail address of Identity Retailing (Pty) Limited [s 53(1)]
   
The requester must provide sufficient detail on the request form to enable the Information Officer of Identity Retailing (Pty) Limited to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)]
   
The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s53(2)(d)].
   
If a request is made on behalf of a another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the Information Officer of Identity Retailing (Pty) Limited [s 53(2)(f)].
   
  Fees:
   
  A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
   
 
The Information Officer of Identity Retailing (Pty) Limited must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
   
The fee that the requester must pay to Identity Retail (Pty) Limited is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
   
After the Information Officer of Identity Retailing (Pty) Limited has made a decision on the request, the requester must be notified in the required form.
   
If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
   
   
5. Other information as may be prescribed [Section 51(1)(f)]
   
  The Minister of Justice and Constitutional Development has not made any regulations in this regard.
   
6. Availability of the manual [Section 51(3)]
   
  This manual is available for inspection at the offices of Identity Retailing (Pty) Limited at No. 1 Mostert Street, Cape Town free of charge. Copies are available with the SAHRC, and on our website at www.identity.co.za